Implementation of RTI to increase transparency and accountability :-
Strengthening of preventive vigilance by appointing a Chief Vigilance Officer (CVO) in OWD with adequate technical, secretariat and systems support:-
Third Party Monitoring:-
Strengthening Core Process in Procurement and Financial Management:-
Action To Be Taken |
Time Line |
Responsibility |
Remarks |
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1. Implementation of Right to Information Act, 2005 (RTI) | |||
(i) Agree on a disclosure policy |
Done |
OWD |
Done |
(ii) Develop systems and procedures to implement RTI |
By Appraisal and continue |
PMU |
PMU staff sensitized; OSRP Website re-designed and information uploaded and being updated; The website of OSRP was reviewed by the World bank mission In April 2010, suggestions incorporated. |
OWD |
OWD Website is to be re-designed to be updated | ||
(iii) Develop organizational arrangements |
Done |
PMU |
Appellate Authority, PIO/ APIO appointed. An officer (EE) in PMU assigned for implementation of various provisions under GAAP.. |
OWD |
An officer of the rank of Additional Secretary in OWD assigned for implementation of various provisions under GAAP. |
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(iv) Conduct training for RTI staff |
Start by Appraisal and continue |
PMU |
One workshop implementation of RTI Central monitoring mechanism was conducted by PMU on 01.02.10 which was inaugurated by EIC(C) and attended by all CEs, Appellate Authorities, PIOs, APIOs under EIC(C) and PMUs staff. Another such training program is proposed to be conducted in the month of February, 2012 by PMU. |
(v) Reporting and monitoring arrangement |
Done |
PMU |
Done |
(vi). Disclosure of information indicators |
Start in December 2007 and continue |
PMU |
Done |
2. Business process re-engineering to support better accountability and transparency
|
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(i)
Simplification and rationalization of systems – PWD code, procurement manual etc |
December, 2008 |
PMU |
a) The issue was be referred to the ISAP working group meeting on dt.15/5/2010 for developing institutional arrangement for revision of OPWD code through CE (RD & QP) as the nodal functionary, with the assistance of external expert/s. The ISAP working group recommended for engaging a consultant to do the base work under the guidance of ISAP working group. b) Feedback from the Vigilance/quality workshop jointly conducted by Chief Engineer, RD & QP and Chief Engineer, World Bank Projects shall be utilized. |
3. Improving procurement practices in the works department
|
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(i) Implementation of e-procurement system covering electronic publication of invitation for bids, availability of bid documents & publication of contract award |
July, 2008 |
GOO |
Apart from implementation of E-procurement in Govt. Departments and state PSUs, State Procurement Cell is presently performing the following activities:-
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(ii) Development of standard templates & uploading on project website |
August, 2008 |
OWD |
To be developed by State procurement (e-procurement )cell under Works Department. |
(iii) Development of databases for contracts, contractors, prices, specifications etc and document management and management information systems |
December 2009 |
OWD |
The secretary level Committee meeting held on dt. 23.09.2011 under the Chairmanship of Principal Secretary to Govt., Finance Department decided create a Domain Expert Mission Teamfor the study ofpre and post procurement modules, which includes online contractor Registration, Contractor Database, Physical/Financial status of work, litigation history of the contractor and online payment to the contractor. NIC will engage consultant for study of pre and post procurement modules under National Mission Mode Project. This is being monitored by State Procurement Cell under Works Department. |
(iv) Independent quality and quantity checks |
Start with the first contract |
PMU |
As per decision of the SLEC dtd. 07.05.2011 NIT, Rourkela has been awarded with the assignment of independent third party review of quality assurance system, quality of work and safety by academic and research institutes in 3 Year -1 roads. NIT, Rourkela submitted the inception report on dtd.09.08.2011 and conducted the 1st audit visit to the P-01 (Bhawanipatna-Khariar) road corridor on 27th to 30th August 2011, P02 (Anandapur-Bhadrak-Chandabali) road corridor on 11th to 14th November 2011 and P03 (Berhampur - Taptapani) road corridor on 09th to 12th December 2011. |
(v) Independent financial and technical audits |
Every year |
Accountant General (Financial) |
AG audit being done as per procedure audit report (Interim Unaudited Financial Report) being uploaded on OSRP website. Audit certificates obtained are submitted to World Bank. |
OWD |
Suitable persons for Project Quality Monitoring will be engaged by OWD. |
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(vi) Benchmarking of indicators like procurement lead times, extent of bid responses, contract performance etc. |
March 2010 |
PMU |
To be covered under pre-and- post procurement module envisaged and e-procurement module vide 3 (iii) above. |
4. Strengthening preventive vigilance |
|||
(i) Appointment of a CVO |
March, 2007 |
OWD |
a.OWD already has put in place a CVO. b.Preventive vigilance: One workshop on Quality and Vigilance was conducted on 20.01.11 in RDQP Laboratory, Bhubaneswar. This workshop was jointly organized by the World Bank Projects (WBP), Odisha State Road Project (OSRP) and Research Development & Quality Control Promotion(RDQP),Odisha.2nd workshop is being planned. |
(ii) Setting up of an on-line complaint handling system in the government which will direct the complaints for redressal/ investigation to PMU based on nature of complaint |
In place. |
GOO/CVO |
On line complaint handling system will be established in the Works Dept. along with redesign of OWD website. |
PMU |
Draft online complaint handling system (CHS) developed and presented to WB mission in April 2010 and after obtaining the no objection from the World Bank to the modified CHS, approval of Government received vide letter no. EAP(Cell)15/10 Part 512/ dt.14.01.2011. The system development of online CHS is Complete. The Cyber Security Audit of online CHS along with the complete dynamic website of OSRP is being conducted by M/s AKS infotech (Third Party Quality Auditor recognized by NIC) with the help of M/s Luminous Infoways Pvt. Ltd & NIC. Presently PMU is operating CHS manually. Complaint Handling Officer has been designated.
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5. Third party monitoring |
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(i) Use Project Quality Monitors (PQMs) for Third party monitoring. |
February 2009 |
PMU |
NIT, Rourkela has been awarded with Third party monitoring vide decision of SLEC dtd. 07.05.2011 |
(ii) Decision on introduction of third party monitoring |
March, 2009 |
OWD |
The issue will be referred to ISAP working group for developing an effective system for third party monitoring in the OWD works. |
6. Development of monitoring indicators for compliance and outcomes |
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(i) Perception surveys |
At start, at mid-point & towards end of the project |
PMU |
User's perception of project performance is being undertaken by hiring of a consultant service. M/s Marketing Development Research Associates, New Delhi has been assigned with the consultancy services for Road user satisfaction survey, The firm has already submitted its inception report. |
7. Increasing competition and mitigating collusion |
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(i) Finalizing contract sizes and qualification criteria based on market information |
Start with the first contract |
PMU |
Done |
(ii) Business briefings for bidders |
As required |
PMU |
PMU will organize the road shows by engaging professional persons to help as and when required for organizing such events and the action will be taken by the govt. for the year-II road. |
(iii) Disseminating details of the process for disqualification of bidders who engage in mis-representation/ fraudulent/ corrupt practices |
As required |
PMU |
This will be hoisted in the website as well as to be reported to World Bank. Feedback from the proposed procurement workshop with World Bank resource person in PMU (3 vi above) will be utilized. |
8. Financial Management |
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(i) Project financing plans | Quarterly |
PMU |
Procurement plan of OSRP is uploaded in the Website and updated regularly. |
(ii) Budgetary allocation | Yearly |
PMU |
Budgetary allocation of OSRP is uploaded in the Website and updated regularly. |
(iii) Expenditure statements | Quarterly |
PMU |
Expenditure statements of OSRP is uploaded in the Website and updated regularly. |
(iv) Review of the central payment system for work related bills |
September 2009 |
PMU |
Done by AG (Odisha) annually. |